The Potomac Bay Estates Property Owners’ Association Annual Meeting for 2021 will be held:
- DATE: Saturday, September 18, 2021.
- TIME: 12:00 noon lunch; 1:00 PM meeting
- LOCATION: Picnic area in common area at west end of Potomac Drive. Inclement weather: Williams’ residence, 4142 Newman’s Neck Rd.
The POA will provide hot dogs, hamburgers, buns, and condiments. Please bring a side dish or salad, AND a dessert to share.
THIS IS AN IMPORTANT MEETING because we will discuss and vote to approve revised Bylaws and Restrictive Covenants. A few days ago, we sent to everyone a notice about the revisions of our governance documents. The revised documents are available on the PBE POA website at this link:
The Bylaws and Covenants require a vote by the membership. The other documents are approved by the Board and do not require membership approval – however – comments on these documents are welcome: (1) Guidelines for Submission and Review of Construction Plans; (2) Rules and Responsibilities for Members of PBE POA; (3) PBE Office of Treasurer Procedures and Compliance.
IF YOU ARE NOT ABLE TO ATTEND THE ANNUAL MEETING, PLEASE SUBMIT YOUR PROXY TO ENSURE A QUORUM IS PRESENT. A proxy form is at this link: Proxy form 2021
Print, complete, scan, and return as directed on the form. IF YOU CANNOT USE THE ATTACHED PROXY FORM, please submit your proxy by email to the POA email account — firstname.lastname@example.org. Include in your email the information requested on the proxy form.
The AGENDA for the Sep 18 annual meeting can be viewed or downloaded here: PBE POA_Agenda_0918_2021_ v.02-0831 (1)