Revised PBE POA Governance Documents

Notice to PBE POA members:

In the Commonwealth of Virginia all property owners’ associations are subject to the Code of Virginia Property Owners’ Association Act (Code of Virginia 55.1).   The Virginia legislature revised the Act effective September 2019.  Because the content of our Covenants and Bylaws must not conflict with the superseding Virginia Code, the Board of Directors has reviewed our governing documents and made revisions. The Board  is presenting the revised documents for your consideration and comment prior to our annual meeting on Saturday, September 18.  At the annual meeting we will have the opportunity to question and discuss the changes and hopefully approve the revised versions.

All documents indicate added text highlighted in yellow and text to be removed as strike throughThe two documents we will be voting to revise are the Covenants and the Bylaws.  Neither have substantial changes.  Most revisions are updates to the electronic means of communication we employ to conduct business.  There is also some additional clarification of financial safeguards, a section concerning the environment and there are several revisions intended to clarify the content of the documents without changing the intent.

The Board of Directors has, in conjunction with the review associated with the changes to the Code of Virginia, also reviewed and voted to revise the “Guidelines for the Submission and Review of Construction Plans” and the “Rules and Responsibilities for Members of Potomac Bay Estates Property Owners’ Association”.  Although the membership is not required to approve revisions to these documents, they are included for your information and comment.  Also included for information is a new document “ Potomac Bay Estates Office of Treasurer Procedures and Compliance” which details financial procedures and safeguards.

Comments or questions may be directed to

Copies of the revised documents may be viewed and downloaded here.

PBE POA Bylaws.  PBEBylaws rev 2020 draft September 21

PBE POA CovenantsPBECovenants Rev 2021 draft August 2021 (1)

PBE POA Architectural GuidelinesPBE Architectural Guidlines rev.Aug 2021 draft (1)

PBE POA Rules and Responsibilities.  PBERules and Responsibilities rev September 2020 draft

PBE POA Treasurer ProcessPBE Treasurer Process_Compliance Jan 21