This page contains PBE POA documents that govern the Association’s activities.
DISCLOSURE PACKET: Prospective property owners, realtors or settlement agents frequently contact us requesting a disclosure packet. Virginia statutes require that property owners’ associations make available certain documents to prospective property owners. Documents that make up the disclosure packet are on this page.
DISCLOSURE PACKET FEE: There is no fee for these documents IF YOU DOWNLOAD AND PRINT THE DOCUMENTS FROM THIS PAGE. If you wish for us to provide hard copies of these documents, the fee is $100.00, paid by check in advance. Please contact the POA by email: potomacbaypoa at hotmail dot com.
To view document, click on the link to the right of the document title. The document will open in a new window.
In early 2024, on advice of our attorney, the PBE POA Covenants and Bylaws were updated to ensure they conform with amendments to the State of Virginia HOA/POA Statute, Code of Virginia 55.1-1800 ff. The updated Covenants and Bylaws were approved by vote of the membership that was finalized on April 8, 2024: Vote Results
Covenants and Restrictions eff April 30, 2024: 44405.01 Recorded Declaration of Covenants and Restrictions
Property Owners Association Bylaws eff April 30, 2024: 240424 Signed and Certified By-Laws (1)
Rules and Responsibilities of Property Owners, including rules for Short-term rentals, approved by Board of Directors December 2024: PBERules and Responsibilities May 2023 revDec-24
SHORT-TERM RENTAL POLICY. Northumberland County has a short-term ordinance that places certain requirements on property owners. PBE POA homeowners who rent their homes are required by the PBE POA Rules and Responsibilities to comply with the County short-term-rental ordinance and provide the PBE POA Secretary with copies of their filings with the County. This is a link to the County’s short-term rental requirements.
New home building architectural guidelines. PBE Architectural Guidlines rev Sept 23 2021
PBE POA Treasurer’s Procedures and Compliance: PBE Treasurer Process_Compliance Jan 21 (1)
The Potomac Bay Estates Property Owners’ Association is established by, controlled by, and has the powers delineated in Code of Virginia 55.1-1800ff, the Virginia Homeowners’/Property Owners’ Association Act.
The following documents do not require revision, or, are documents that require updating from time to time.
PBE Water System Policies and Practices . Water System Practices rev. 2019
Board Roster: CURRENT PBE POA Board members eff May 2024 ann mtg
PBE POA Liability Insurance Declaration of Coverage: PBE POA insurance binder 23 24
PBE POA members pay POA dues and certain fees. See this page for a list of dues and fees.
Membership Roster.
The PBE POA Secretary maintains a roster of all property owners. The roster includes: names; local address; residence address if you do not receive mail here; PBE lot number; telephone number(s); and, email address/addresses.
Because this roster contains personal information, we will not post the roster on the website, nor will we give the roster to anyone who is not a Potomac Bay Estates property owner. If you change any of your personal information — address, phone, email, etc. — please advise the Association by email to potomacbaypoa (insert @ symbol) hotmail.com .
PBE Land Record Maps.
County land records are available online. The PBE neighborhood is divided among three land record maps that are available at this link.
Beach Project. A history of the PBE POA Beach Restoration Project and associated documents is on the Beach Project History page of this website.
Grass Cutting Map.
The Association contracts with local lawn care services to cut the grass on common areas of the neighborhood. The grass-cutting season is May through September, sometimes extending into October, depending on the weather. A map of the neighborhood with the grass cutting schedule is at this link.
Letter to members from Board of Directors — June 2021
The Potomac Bay Estates Property Owners’ Association Board of Directors issued this letter to all members in late June 2021. Because over 30% of the folks in our neighborhood have joined us recently, the Board wanted to inform everyone of Board and neighborhood activities over the past few years. Membership Letter 2021