POA Documents

To view document, click on the link to the right of the document title.  The document will open in a new window.

Property Owners Association Bylaws:   PBE POA BYLAWS001

As of early July we have a problem with the bylaws not downloading, or, taking a long time to download — we are trying to fix it.

Covenants:     PBE POA Covenants October 2003

Covenant Revision, 2009:     covenant-revision-recorded-2009

Board RosterPBE POA Board members positions and terms eff June 2017

PBE Water System Policies and Practices.   pbe-water-sys-op-practices-terms-rev-2016pdf

PBE Rules and Responsibilities for use of common areasPBERules and Responsibilities

New home building guidelinesPBENewBuildingGuidelines

PBE POA Liability Insurance Declaration of Coverage:  Insurance Declaration

Treasurer’s Report/Financial Statement

At this link is a copy of the latest PBE POA Treasurer’s Report.  3-31-2016 PBE POA Financial Statement

This financial statement may be as much as several months old.  Our fiscal year runs from April 1 through March 31.  The statement that is posted above is the most recent annual report filed with the membership at our last annual meeting.  The Board of Directors reviews updated financial statements quarterly.  A new statement will be posted after the June 3, 2017 annual meeting.

PBE POA members are liable for three fees:

  • Annual dues:  $250.00
  • Water fee:  $400.00; paid only by those who are connected to the water system — that is, homeowners.  Empty lots on which nothing is built are not tied to the water system.
  • Occasional assessments.  In past years, we have had two assessments:  (1) in 2006 an assessment of $600 per lot to pay for upgrades to the community water system, and, (2) in 2016 and assessment of $400 per lot to pay for the bulkhead protection/beach restoration project.  Assessments must be approved by a majority vote of the membership.

Membership Roster.

The PBE POA Secretary maintains a roster of all property owners.  The roster includes:  names; local address; residence address if you do not receive mail here; PBE lot number;  telephone number(s); and, email address/addresses.

Because this roster contains personal information, we will not post the roster on the website, nor will we give the roster to anyone who is not a Potomac Bay Estates property owner.  If you want a copy of the roster, please send an email request to the POA email at potomacbaypoa@hotmail.com .

If you change any of your personal information — address, phone, email, etc. — please advise the Association by email to potomacbaypoa@hotmail.com .

PBE Land Record Maps.

County land records are available online.  The PBE neighborhood is divided among three land record maps that are available at this link.

Beach Project.  A history of the PBE POA Beach Restoration Project and associated documents is on the Beach Project History page of this website.

Grass Cutting Map.

The Association contracts with local lawn care services to cut the grass on common areas of the neighborhood.  The grass-cutting season is May through September, sometimes extending into October, depending on the weather.  A map of the neighborhood with the grass cutting schedule is at this link.