NOTICE TO MEMBERS: SPECIAL MEETING, PROPOSED BYLAWS CHANGE

NOTICE TO PBE POA PROPERTY OWNERS:

APRIL 6 SPECIAL MEETING

The Potomac Bay Estates Property Owners’ Association Board of Directors recently issued a “save the date” notice for a special meeting of the Association on April 6, and, the POA annual picnic on May 26.

The PBE POA will hold a special meeting:

  • April 6, 2019

  • 4142 Newman’s Neck Road (Williams’ residence)

  • 1:00 PM

  • Light refreshments will be available

  • The purpose of the April 6 meeting is to change our Bylaws to establish March or April as the date for our annual meeting.

Currently the Bylaws establish May/June as the annual meeting date:

Section 4.01 Annual Meetings.  The annual meeting of the Association, for the purpose of conducting the election of Directors and for the transaction of such business as may properly come before the meeting, shall be held in May or June at the time fixed by the Board of Directors.

The procedure for changing the Bylaws is established in Article 11. Amendments

 Section 11.02 By the Members.  At any annual or special meeting, the Bylaws may be amended by a two-thirds vote of the members entitled to vote, in person or by proxy, if notice of such amendments has been provided in advance pursuant to section 4.04.

Section 4.04 requires such notice to be provided to members at least seven days before the special meeting at which a Bylaws change is to be considered.

For several reasons to be discussed at the April 6 meeting, the POA Board of Directors proposes to change the bylaws to read as follows (changed wording in italics):

Section 4.01 Annual Meetings.  The annual meeting of the Association, for the purpose of conducting the election of Directors and for the transaction of such business as may properly come before the meeting, shall be held in March or April at the time fixed by the Board of Directors.

 This communication serves as the notice of (1) a special meeting, and, (2) proposed Bylaws change as required by the PBE POA Bylaws.

Upon receipt of this notice, please respond if you will attend the April 6 meeting in person or by proxy.

If you wish to respond by email:

If you prefer to receive notices by postal mail, you will receive this notice and a proxy form by postal mail.  However, if you wish to respond by email, you may do so following the directions above.

Save the dates: April 6; May 26

Save two important dates:

April 6:  Special meeting of the PBE POA.

May 26:  PBE POA annual picnic

 

APRIL 6 SPECIAL MEETING

The PBE POA will hold a special meeting for all property owners:

  • Saturday, April 6
  • 4142 Newman’s Neck Road (the Williams home)
  • 1:00 PM
  • Light refreshments will be provided

Purpose of this special meeting. 

  • Our bylaws require an annual meeting in late May/early June.  However, over the years, this has proven to be not the best date for several reasons.
  • This meeting will: (1) explain the problems with the current annual meeting date; and, (2) propose a change in the bylaws to hold the annual meeting in late March/early April.
  • Property owners will be asked to vote for the bylaws change to the annual meeting date.
  • This April 6 meeting will serve as our 2019 annual meeting.

Please RSVP NOT LATER THAN March 29 by:

  • Email to potomacbaypoa@hotmail.com, or,
  • Mail to: PBE POA Secretary; 196 Potomac Drive; Heathsville VA, or,
  • Phone to Dave Williams, 804-580-2095

 

MAY 26 PICNIC

Our Association annual picnic will be held on Sunday, May 26, time to be announced; picnic area at the west end of Potomac Drive, at “The Beach.”

The Association will furnish hot dogs, hamburgers, buns, condiments, soda, water.  Bring you own beer or wine.

In addition to a dish to share (side dish, dessert, or both) and a chair to sit on, bring on your “shag,” as there will be plenty of Southern style beach music to dance away the holiday weekend!

Please RSVP NOT LATER THAN May 1 by:

  • Email to potomacbaypoa@hotmail.com, or,
  • Mail to: PBE POA Secretary; 196 Potomac Drive; Heathsville VA, or,
  • Phone to Dave Williams, 804-580-2095

 

 

 

 

 

Watch for and report suspicious activity in our neighborhood

Around 2:00 PM, Wednesday, January 9, a break-in occurred at a home on Brown’s Store Road, Northumberland County.    The home was ransacked; no report of what was taken.

Two men were spotted in the area about the same time.  They were described as slender white males dressed in white shirts with neckties and dark slacks.  They were on foot, however, a vehicle may have been parked nearby.

Neighbors in the same area also reported hearing two male voices that seemed to be coming from people walking around/through their yards between 2 and 3 AM around the date of the break-in.

From time to time, our neighborhood is visited by young men from the Jehovah’s Witnesses, or, the Latter Day Saints (Mormons).  These young men typically wear dark slacks and white shirts with neckties.  The County sheriff’s investigators suspect the people responsible for the Brown’s Store Road break-in may be dressing as Jehovah’s Witness or Mormon visitors, however, they likely are not representatives of the religious groups.  While visitors from these two religious groups typically are young men, we have been visited by two young Mormon women.

The location of the January 9 break-in — Brown’s Store Road — is in the southeast part of Northumberland County, several miles away from us.  However, the fact of this break-in along with the possibility that the burglars are posing as religious visitors is concerning.

While we have no evidence of recent break-ins or attempted break-ins in our neighborhood, we are providing this information to all property owners to alert you to the need to be aware of suspicious people in the neighborhood.  Two-thirds of the homes in our neighborhood are vacant most of the time while only a few of us live here full time.

Watch for people or vehicles that do not seem to belong here.  If you do not wish to confront strangers, call 911 immediately and report suspicious activity.  If possible, record vehicle descriptions and license numbers as well as details of the suspicious persons — photos or video would be helpful.  Legitimate contractors often work in our neighborhood, even on vacant homes; they are accustomed to being challenged, so, do not hesitate to call 911 for suspicious activity.

Telephone numbers:

  • Northumberland County Emergency Services — Police, Fire, Rescue:  911

  • Northumberland County Sheriff’s Office Non-Emergency Phone:  804-580-5221

PBE POA Board of Directors’ meeting, Friday, Nov 30

The Potomac Bay Estates Property Owners’ Association Board of Directors meeting scheduled for October 12 was cancelled because of the recent storm.  The meeting has been rescheduled:

  • Friday, November 30
  • 2:00 PM
  • At the Williams’ home, 4142 Newman’s Neck Road

Board meetings are open to all property owners.  If you plan to attend, please let us know by email to potomacbaypoa@hotmail.com .

A copy of the agenda is available at this link.  _v.04_DRAFT_Agenda PBE BOD_NOV 30, 2018_